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Document management solution makes it easier for users to access, collaborate, manage documents with ease.
Document management involves the day-to-day capture, storage, modification and sharing of physical or digital files within an organization.
· Minimize loss of incorrectly filed and lost documents.
· Provide quick search and always retrieve documents.
· Help to better organize documents to suit your business process.
· Improve the general work processes and organizational efficiency.
· Reduce the amount of physical space occupied and become a digital organisation.
· Create reusable document fields that note key document information or attributes, like document author and approval time.
· Build standard document templates that can be applied to different documents or folders.
· Connect related documents like e-mails and their attachments, using document links.
· Track, display and compare document versions.
· Sign and validate documents with digital signatures.
· Find specific words or phrases within document text, metadata, annotations and entry names.
· Use pre-set search options to search by document creation date, the names of users who checked out documents and other metadata.
· Enable fast user adoption with customized document viewing and search settings.
· Instantly generate searchable text on scanned documents using optical character recognition (OCR) and full-text indexing.
· Find content that includes related words or phrases in search results.
· Perform routine searches in one click with custom quick searches that save search preferences.
· Find documents associated with specific business processes.